Privacy Policy

Effective Date: December 2025

The Community Table CIC (Company Number: 16911657) is committed to protecting the privacy and security of your personal data. This policy explains how we collect, use, and protect your information when you interact with our hub in Mablethorpe, our website, or our services.

1. Data We Collect

We may collect and process the following information:

  • Identity Data: Name, date of birth, and gender (primarily for Youth Sanctuary safeguarding).

  • Contact Data: Email address, phone number, and home address.

  • Financial Data: Payment details for Café purchases or Social Supermarket memberships (processed via secure third-party providers).

  • Professional Data: CVs, qualifications, and employment history for those applying for Volunteer or Non-Executive Director roles.

  • Sensitive Data: With your explicit consent, we may record information regarding health conditions or disabilities to ensure we provide the correct support through our partnerships.

  • Crisis Referral Data: Information regarding your current circumstances and needs, provided by you or a referring agency, to facilitate emergency support.

  • Parental Consent: For those under 16, we collect data only with the explicit consent of a parent or legal guardian.

2. How We Use Your Data

We use your data to:

  • Manage your Social Supermarket membership and provide food dignity services.

  • Ensure the safety and safeguarding of participants in our Youth Sanctuary.

  • Process donations and provide updates on our £40,000 fundraising goal.

  • Communicate with volunteers and partners regarding our operations in Mablethorpe and East Lindsey.

  • Comply with legal and regulatory obligations as a Community Interest Company.

  • Facilitate "Warm Referrals" to partner agencies (NHS, Councils, etc.) at your request.

  • Provide Anonymised Impact Reporting to our funders (such as UnLtd) to prove the social value we are creating in Mablethorpe.

We also collect data automatically when you use our site, such as:

  • IP address

  • Browser type and version

  • Pages visited and time spent

  • Device identifiers

  • Referral URLs

Cookies

Cookies help us improve your browsing experience and collect anonymous analytical data. Cookies are small files stored on your device to:

  • Track site usage and improve performance

  • Remember preferences

  • Help us analyse website traffic

You can control cookie settings via your browser or learn more at www.allaboutcookies.org.

3. Legal Basis for Processing

We process your data under the following legal bases:

  • Consent: Where you have given us clear permission (e.g., signing up for a newsletter).

  • Contract: Where we need to fulfill an agreement (e.g., your Social Supermarket membership).

  • Legal Obligation: Where we must comply with the law (e.g., safeguarding or financial reporting).

  • Legitimate Interests: To improve our services and ensure the sustainability of our hub.

  • Vital Interests: In emergency situations, we may process your data to protect your immediate safety or wellbeing (e.g., emergency food provision or medical incidents).

4. Data Sharing

We do not sell your data. We only share information with:

  • Trusted service providers (e.g., website hosting, payment processors).

  • Partner Agencies: We will only share specific details with local health, social care, or housing providers through a documented referral process which you have authorised.

  • Regulatory bodies, if required by law.

5. Data Security

As a professional organization led by an experienced Operations and HR leader, we take security seriously. We use administrative, technical, and physical measures to protect your data against unauthorized access, loss, or misuse.

Appropriate technical and organisational measures to secure your data, include:

  • Secure hosting and encrypted connections (SSL)

  • Restricted access to personal information

  • Undertaking training on data protection

6. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request the correction of inaccurate data.

  • Request the deletion of your data (the "right to be forgotten").

  • Withdraw consent at any time.

7. Third-Party Links

Our website may include links to third-party websites. Please be aware we are not responsible for their privacy practices. We recommend reviewing the privacy policies of any external sites you visit.

7. Contact Us

We are registered with the Information Commissioner’s Office (ICO). Our registration number is [ZC072511]. You also have the right to lodge a complaint with the ICO if you are unhappy with how we use your data.

If you have any questions about this policy or how we handle your data, please contact our Data Lead:

  • Name: Liam Grimes

  • Address: Mablethorpe Business Centre, Enterprise Road, Mablethorpe, LN12 1NB

  • Email: liam@thecommunitytablecic.com